IMMIGRATION PROCEDURES

WORK/DEPENDENT VISA
BUSINESS VISA
STUDENT/DEPENDENT VISA
IIN (Individual Identification Number)

General Information

  • Immigration regulations may be liable to change on short notice; prospective visitors are advised to check on the current situation before departure (http://mfa.kz/en).
  • The passport and visa information listed in this profile applies to the holders of ordinary passports. Holders of diplomatic, official, special, and service passports are advised to note that special regulations may apply.

NON-COMPLIANCE WITH THE IMMIGRATION PROCEDURES MIGHT RESULT IN THE ADMINISTRATIVE FINES AND DEPORTATION TO THE COUNTRY OF ORIGIN. REPEATED VIOLATION MAY CAUSE SERIOUS LEGAL CONSEQUENCES.

Notification/Registration at the Migration Police:
The Department of international cooperation would like to remind of the existing requirement for all international faculty and their family members, as well as their visitors (relatives, friends, business visitors, etc.) to notify the Migration services of Nur-Sultan. Individuals who plan to stay in Nur-Sultan, on University provided living premises for a period longer than 3 business days upon arrival to Nur-Sultan shall report to the Department of international cooperation immediately upon their arrival along with the information on their current residential addresses in Nur-Sultan for the purposes of submitting Notification of arrival to the Migration Police.

  • Your passport needs to be registered in the Migration Police after every arrival to Kazakhstan, even if the validity dates of your visa cover the whole period of stay in Kazakhstan.
  • In case of any changes in the residential addresses in Nur-Sultan of the foreign staff, please promptly notify on these changes the School HR manager or the Department’s personnel.
  • Minors/dependents under 16 years of age are not required to register at the Migration Police. If your child is turning 16, please be kind to notify the Department of International Cooperation and provide us with a newly-issued passport of your dependent.

PLEASE FAMILIARIZE YOURSELF WITH THE AMENDMENTS TO THE MIGRATION LEGISLATION OF THE REPUBLIC OF KAZAKHSTAN DATED JANUARY 09, 2020

  • Upon crossing the border migration cards will not be issued, everything is recorded electronically.
  • The rules for registration for those citizens who came to work on the basis of an employment contract remain the same, except for the need to notify the migration police upon arrival within 3 business days.
  • At the moment, notification on arrival of foreign citizens must be issued to all foreigners, without exception, including citizens of countries of the Customs Union.
  • Documents for registration will not be accepted without due Notification of arrival.
  • Citizens of the Russian Federation, Armenia, Mongolia, Belarus, Georgia, Moldova, Ukraine, Kyrgyz Republic can stay up to 90 days for 180 days.

Registration processing time: 1-3 business days

How to apply for letter of invitation
PASSPORT

  • All visitors to Kazakhstan are required to have passports which validity should not expire earlier than 3 months from the visa expiration date and must contain at least 2 blank pages intended for visa and stamps.
  • Nationals of Kazakhstan who live abroad need passports that are valid at least 6 months beyond the date of entry.
  • If you are replacing an expired passport, please kindly provide the School HR manager with the newly issued passport along with the old expired passport for registration with the Migration Police. Keep in mind that it is in your best interest to provide us with the necessary documents as soon as possible to prevent any problems with registration.

The Department of International Cooperation will submit the documents to the Migration Police as soon as the employment contract with NU is signed. Once the invitation letter is ready, its copy will be emailed to you.

STEP 1

To obtain visa invitation letter the following documents should be submitted by the NU international faculty to the Department of International Cooperation:

For an employee:

  • Copy of the employment contract (provided by the School HR manager);
  • Copy of passport (first page);
  • NU Visa Support Invitation Form (download).

For an accompanying spouse:

  • Copy of passport (first page);
  • NU Visa Support Invitation Form (download).
  • Apostilled/Legalized Marriage Certificate;
  • Copy of employee’s visa (if applied separately and the employee’s visa is already obtained).

For accompanying children:

  • Copy of passport (first page);
  • NU Visa Support Invitation Form (download).
  • Apostilled/Legalized Birth Certificate;
  • Copy of employee’s visa (if applied separately and the employee’s visa is already obtained).

NOTE! If you are a citizen of a country that is not a member of the Hague Convention Abolishing the Requirement of Legalization for Foreign Documents, then you will need to do a consular legalization of required documents. Please follow the link to find your country in the list of the Hague Convention member countries: https://www.hcch.net/en/instruments/conventions/authorities1/?cid=41

Visa invitation letter processing time: 5-7 business days.

STEP 2

Upon receipt of the invitation letter, the applicant submits all the documentation to Kazakhstan’s Embassy/Consulate abroad where he/she plans to obtain a visa in person. It is solely personal responsibility of the applicant to double-check the list of the required documents posted on the official web site of the Kazakh Embassy/Consulate.

The following documents are usually required:

  • Copy of visa invitation letter;
  • Passport (valid for at least 6 months longer than the validity of the requested visa and have at least 2 blank pages to stamp the visa);
  • Copy of passport (first page)
  • Completed visa application form (available on the official web-site of the Kazakh Embassy/Consulate or download);
  • One (1) (3.5cmx4.5cm) photograph.
  • Visa fee

Visa issuance processing time: 5-business days

NOTE! Additional documents might be requested at the discretion of the council.

Supporting Documents

Supporting documents are only one of many factors a consular officer will consider in your interview. Consular officers look at each application individually and consider professional, social, cultural and other factors during adjudication. Consular officers may look at your specific intentions, family situation, and your long-range plans and prospects within your country of residence. Each case is examined individually and is accorded every consideration under the law.

CAUTION: Do not present false documents. Fraud or misrepresentation can result in permanent visa ineligibility. If confidentiality is a concern, you should bring your documents to the Kazakh Embassy/Consulate in a sealed envelope. The Kazakh Embassy/Consulate will not make your information available to anyone and will respect the confidentiality of your information.

You should bring the following documents to your interview. Original documents are always preferred over photocopies and you must bring these documents with you to the interview.

Work/Dependent visa
International faculty members need a Work/Dependent visa (C3 category) to come to Kazakhstan. This type of visa is arranged for the period of your employment contract’s duration and allows you to stay for the period of the visa’s duration and make multiple entries to Kazakhstan. For the family members and dependents of NU international faculty visas are issued for the same period as indicated in the main recipient’s visa. Please note that family members, as well as dependents, are not eligible to perform labor, religious, and missionary activities.

  • Citizens of 73 countries provided below can travel to Kazakhstan without a visa, provided their stay does not exceed 30 days (the day a person arrives counts as day 1, regardless of arrival time). For a stay that exceeds 30 days, visa obtainment is required.
  • Citizens of the Russian Federation, Armenia, Mongolia, Belarus, Georgia, Moldova, Ukraine, Kyrgyz Republic can stay up to 90 days for 180 days.
  • Citizens of these countries may apply for a Work/Dependent visa (C3 category) upon arrival in Nur-Sultan (download) provided they have all the required documents.

NOTE: The period of stay for the citizens of the countries that are the members of the Eurasian Economic Union (EAEU) (The Kyrgyz Republic, The Republic of Armenia, The Republic of Belarus, and Russian Federation) is determined by the dates indicated in the employment contract.

Visa renewal
Once your contract with NU is extended your visa is subject to renewal. You may renew your visa either in Kazakhstan or in your home country. Please read carefully the following instructions.

CAUTION: In order to renew your visa in the Republic of Kazakhstan before its expiration date, please provide the following documents to the Department of International Cooperation (DIC)  at least 30 (thirty) working days but not later than 14 (fourteen) working days before the expiry of the valid visa:

For an employee:

  • Passport;
  • Copy of passport (first page)
  • One (1) (3.5cmx4.5cm) photograph.
  • Completed visa application form (download)
  • Copy of employment contract (provided by the school HR manager)

For an accompanying spouse:

  • Passport;
  • Copy of passport (first page)
  • One (1) (3.5cmx4.5cm) photograph.
  • Completed visa application form (download)
  • Apostilled/Legalized Marriage Certificate;
  • Copy of employee’s visa (if applied separately and the employee’s visa is already obtained).
  • Memo on the deduction of visa fee from the employee’s salary for dependent’s visa (download);

For accompanying children:

  • Passport;
  • Copy of passport (first page)
  • One (1) (3.5cmx4.5cm) photograph.
  • Completed visa application form (download)
  • Apostilled/Legalized Birth Certificate;
  • Copy of employee’s visa (if applied separately and the employee’s visa is already obtained).
  • Memo on the deduction of visa fee from the employee’s salary for dependent’s visa (download);

CAUTION: If you applying for a visa renewal, then you will need to provide the apostilled/legalized  Marriage/Birth Certificate for your spouse’s/child’s visa.

NOTE! If you are a citizen of a country that is not a member of the Hague Convention Abolishing the Requirement of Legalization for Foreign Documents, then you will need to do consular legalization of required documents. Please follow the link to find your country in the list of the Hague Convention member countries: https://www.hcch.net/en/instruments/conventions/authorities1/?cid=41

Visa renewal processing time: 5-7 business days

Visa category change

Type of the Visa issued by the authorities of the Republic of Kazakhstan can be changed:

  • From Type C3 (dependent) to Type C3 (work) only if the inviting party is replaced by an Employer with a valid permission to hire a labor migrant;
  • From Type C3 (work) to Type C9 (student).

Visa cancellation
Documents to be submitted to Department of International Cooperation (DIC) for visa cancellation:

  • Passport;
  • Signed termination of the employment contact

Please note that non-compliance with the conditions of your visa is a serious offence and you can face penalties, including (but not limited to):

  • You can be fined;
  • You can be banned from returning to the Kazakhstan for up to 5 years, which automatically prohibits to continue working in Kazakhstan;
  • You could face short term imprisonment.
  • Extra fees for advocate and interpreter will apply.

Visa fees

Visa type

Apply outside the KZ / per person

Apply in the KZ / per person

Multiply one year visa

USD 200

£ 170

€ 170

KZT 79 530

Multiply two years visa

USD 400

£ 330

€ 330

KZT 79 530

Multiply three years visa

USD 600

£ 450

€ 450

KZT 79 530

Multiply four years visa

USD 800

£ 600

€ 600

KZT 79 530

Multiply five years visa

USD 1000

£ 810

€ 850

KZT 79 530

Useful links

  1. The Ministry of Foreign Affairs Republic of Kazakhstan (http://mfa.gov.kz/en/)
  2. Expat Centre (https://xpataifc.kz/)

Contact us

To contact Department of International Cooperation (DIC), please use contact information below:

Days: Monday – Friday
Time: 8.30am – 5.30pm
Phone: +7 (7172) 69-27-01; 
E-mail: cooperation@nu.edu.kz

The Department of International Cooperation is closed on weekends, Kazakhstani national holidays. If you have, specific questions on filling out visa application form or visa renewal, withdrawal or other visa issues. Please refer your questions to the Department of International Cooperation by e-mail at: cooperation@nu.edu.kz  or contact, if your question is not covered in our FAQs.

Frequently Asked Questions (FAQ)

  • Upon my arrival to Nur-Sultan will someone meet me at the airport? – Upon your arrival to Nur-Sultan you will be met at the airport by school representative and then escorted to NU campus.  
  • Upon my arrival to Nur-Sultan will accommodation be available? – You will be provided by a furnished apartment on campus. The apartment will be ready by your arrival to Nur-Sultan. The number of bedrooms will depend on the size of your family (family members and children who reside in Nur-Sultan) in accordance with the eligibility criteria for allocation of apartments.
  • How can I request a refund for my visa fee? – You have to submit all required documents to your School HR manager.
  • How do I ship my personal belongings?- Please be kindly informed that according to the customs regulation, each individual is allowed 31 kg free of charge per month, not exceeding 500 EUR in value (regardless of the way of delivery). If your personal belongings exceed 31 kg, you will be charged 4 EUR for each exceeding kg, incurring additional costs. Please keep the total weight of your monthly parcels within allowed 31 kilos limit. Shipment expenses will be reimbursed to you upon arrival to Nur-Sultan. Your shipment allowance may be used within the limit of 4673 USD, provided within 180 days from the date of your arrival. The more detailed information you can find in your Employment contract, Annex 4 “Compensation and Benefits Package”.
  • Can you let me know the shipment address that I can send my belongings? – If you wish to arrange shipment of personal belongings in advance, please ask HR-manager of your School/Office to provide the shipment address for personal belongings. Make sure you do not indicate name of the University, in order to avoid customs issues
  • I want to book my travel as far in advance as possible. When should I book my travel tickets for?  We strongly advise do not  book your  travel until you  receive your passport with visa. The best way to avoid the unpleasant circumstance of having bought an airplane ticket only to find out that, the visa was refused, or that you will need to go through the costly process of changing your tickets to another travel date, is to wait until after your visa arrives.
  • How long does my passport have to be valid in order to apply for a KZ visa?- You must possess a passport valid for travel to KZ  with a validity date at least three months beyond your intended period of stay in the KZ  and has spare pages for the visa
  • I have dual citizenship. Which passport should I use to travel to KZ?- You can apply using whichever nationality you prefer, during your stay in Kazakhstan you have to use only one passport, which has KZ visa or stamp.
  • Pets transportation – For the pets relocation please inform your School about the weight of each pet and carriage, so the responsible manager will be aware of this information and inform travel agent at the moment of arranging ticket reservations. If nothing changes in the rules, the following documents will be required for your cats relocation: Pet passport (this is a usual ‘document’ that can be obtained at any private/public veterinary clinic (not Government authority necessarily) and includes stamps on medical check and vaccinations); Rabbia vaccination; Feline panleukopenia virus (FPV) vaccination; DHPPL & Rabies vaccine have to be at least 30 days old, but not older than 12 months;  Tick and tapeworm treatments: 5 days before dispatch;  Exit stamp from veterinary service at your departure airport.
  • Furnished apartment on campus – is there anything not provided that I will need to bring with me? – All apartments on campus are fully furnished.
  • Are there any secondary/high schools in Nur-Sultan that you could recommend? – Department of International Coopeeration provides 1 school visit to 3 pre-selected schools, so you could see the facilities and discuss relevant questions with school management.
  • Do the school tuitions have to be paid full at once? Or is it possible to pay by monthly installments? – School tuition fees at all schools are normally paid at 3 installments, but some schools offer extra discounts for early payment or if the full payment was done prior to the start of the classes. Regulations vary from school to school, so it is better to discuss at the moment of the school visits.
  • How do I get my visa to KZ? – The Department of International Cooperation will submit the documents to the Migration Service as soon as the employment contract with NU is signed by both parties. Once the invitation letter is ready, its copy will be emailed to you. For more information please visit How to apply for letter of invitation Column
  • How do I renew my visa in KZ? – In order to renew your visa in the Republic of Kazakhstan before its current expiration date, please provide the documents to the School HR manager. For more information please visit Visa Renewal Column.
  • I am single, and I live with my retired parents and therefore I would like to claim my parents as my only dependents, and we would like to relocate to Kazakhstan together. May I indicate them in section 3 of the pre-employment application form?Unfortunately your parents do not count as your accompanying dependents. Accompanying Dependents are spouse and/or children under 18 (eighteen) years old who reside with employee in Kazakhstan. However, you may still relocate your parents to Kazakhstan. They will not be applicable to the benefits that accompanying dependents get (i.e. reimbursement of ticket, luggage, etc.) 
  • Can my KZ-based relative sponsor me for a work visa? – No. Only your employer can sponsor you.
  • How long can I stay in the Kazakhstan on business visa? – A KZ nonimmigrant visa grants you permission to travel to a Port of Entry (airport) in the Republic of Kazakhstan. You may travel to the Port of Entry during the validity of your nonimmigrant visa up to and including the last day the visa is valid.
  • My KZ visa will expire in the next month. Do I need to apply for a new visa after my current visa expires or can I apply in advance? – You do not have to wait until your current visa expires. You can apply for a new visa even if your current visa is valid.
  • I changed my name. Is my KZ visa with my old name still valid? – If your name has legally changed through marriage, divorce, or a court ordered name change, you will need to obtain a new passport. Once you have a new passport, the Department of State recommends that you apply for a new KZ visa to make it easier for you to travel to and from the Kazakhstan.
  • My child is studying in the Republic of Kazakhstan. Can I go live with him/her? – While you can use your travel visa (under the Visa Free Regime to enter Kazakhstan without visa, if eligible) to visit your child.

IMPORTANT!  PLEASE KEEP ALL RECEIPTS/INVOICES for shipment and excess luggage.

In cases where original receipts are not provided within the indicated deadline, the allowance will not be paid. Our International faculty usually use USPS, DHL, and UPS.

If you are not in Kazakhstan (draft)

If your visa expired while you were abroad, but you entered the territory of the Republic of Kazakhstan on the 30 days visa-free basis (citizens of the 73 countries), the following documents are required to obtain a new visa on the territory of Kazakhstan:

  1. Passport;
  2. Copy of employment contract;
  3. Completed visa application form;
  4. Photo 3,5 x 4,5;
  5. Apostilled marriage/birth certificate for a spouse/child (for dependents’ visa)*;
  6. Memo on deduction of visa fee from the salary (for dependents’ visa).

PLEASE NOTE THAT YOU CAN ENTER THE TERRITORY OF THE REPUBLIC OF KAZAKHSTAN ON THE 30-DAY RULE ONLY AFTER YOUR VISA EXPIRES.

Overseas (draft)

Foreign nationals need to provide the following information and documents to renew their visa/s overseas to the School HR manager:

  • Copy of passport;
  • Copy of visa;
  • Visa renewal location;
  • Employment contract;
  • Arrival date to the Republic of

Visa renewal processing time: visa invitation letter obtainment (5 business days) + visa issuance (5 business days)

*If you are a citizen of a country which is not a member of the Hague Convention Abolishing the Requirement of Legalization for Foreign Documents, then you will need to do a consular legalization of required documents. Please follow the link to find your country in the list of the Hague Convention member countries: https://www.hcch.net/en/instruments/conventions/authorities1/?cid=41

General Information

  • Immigration regulations may be liable to change on short notice; prospective visitors are advised to check on the current situation before departure (http://mfa.kz/en).   
  • The passport and visa information listed in this profile applies to the holders of ordinary passports. Holders of diplomatic, official, special, and service passports are advised to note that special regulations may apply.  

NON-COMPLIANCE WITH THE IMMIGRATION PROCEDURES MIGHT RESULT IN THE ADMINISTRATIVE FINES AND DEPORTATION TO THE COUNTRY OF ORIGIN. REPEATED VIOLATION MAY CAUSE SERIOUS LEGAL CONSEQUENCES.

Notification/Registration at the Migration Police

The Department of international cooperation would like to remind of the existing requirement for all international visitors to notify the Migration services of Nur-Sultan. Individuals who plan to stay in Nur-Sultan, on University provided living premises for a period longer than 3 business days upon arrival to Nur-Sultan shall report to the Department of international cooperation immediately upon their arrival along with the information on their current residential addresses in Nur-Sultan for the purposes of submitting Notification of arrival to the Migration Police.

  • Your passport needs to be registered in the Migration Police after every arrival to Kazakhstan, even if the validity dates of your visa cover the whole period of stay in Kazakhstan.

PLEASE FAMILIARIZE YOURSELF WITH THE AMENDMENTS TO THE MIGRATION LEGISLATION OF THE REPUBLIC OF KAZAKHSTAN DATED JANUARY 09, 2020

  • Upon crossing the border migration cards will not be issued, everything is recorded electronically.  
  • The rules for registration for those citizens who came to work on the basis of an employment contract remain the same, except for the need to notify the migration police upon arrival within 3 business days.
  • At the moment, notification on arrival of foreign citizens must be issued to all foreigners, without exception, including citizens of countries of the Customs Union.

Registration processing time: 1-3 business days

How to apply for Letter of Invitation

PASSPORT

  • All visitors to Kazakhstan are required to have passports which validity should not expire earlier than 3 months from the visa expiration date and must contain at least 2 blank pages intended for visa and stamps.
  • Nationals of Kazakhstan who live abroad need passports that are valid at least 6 months beyond the date of entry.
  • If you are replacing an expired passport, please kindly provide the School HR manager with the newly issued passport along with the old expired passport for registration with the Migration Police. Keep in mind that it is in your best interest to provide us with the necessary documents as soon as possible to prevent any problems with registration.

 

The Department of International Cooperation will submit the documents to the Migration Police. Once the invitation letter is ready, its copy will be emailed to you. As soon as you receive your Letter of invitation, check to make sure all your personal information is correct. If any of the information on your letter of invitation does not match the information in your passport or is otherwise incorrect, please contact Department of international cooperation immediately.

STEP 1

To obtain visa invitation letter the following documents should be submitted to the Department of International Cooperation:

For the applicant:

  • Copy of passport (first page);
  • NU Visa Support Invitation Form (download).
  • Copy of the document confirming the long-term stay (residence/work permit, long-term visitor/dependent visa with an official translation into Kazakh or Russian), if the invited party permanently resides and plans to apply for a visa out of the country of citizenship. 

Visa invitation letter processing time: 5-7 business days.

STEP 2

Upon receipt of the invitation letter, the applicant submits all the documentation to Kazakhstan’s Embassy/Consulate abroad where he/she plans to obtain a visa in person. It is solely personal responsibility of the applicant to double-check the list of the required documents posted on the official web site of the Kazakh Embassy/Consulate.

The following documents are usually required:

  • Copy of visa invitation letter;
  • Passport (valid for at least 6 months longer than the validity of the requested visa and have at least 2 blank pages to stamp the visa);
  • Copy of passport (first page)
  • Completed visa application form (available on the official web-site of the Kazakh Embassy/Consulate);
  • One (1) (3.5cmx4.5cm) photograph.
  • Visa fee

Visa issuance processing time: 5-business days

NOTE! Additional documents might be requested at the discretion of the council.

Supporting Documents

Supporting documents are only one of many factors a consular officer will consider in your interview. Consular officers look at each application individually and consider professional, social, cultural and other factors during adjudication. Consular officers may look at your specific intentions, family situation, and your long-range plans and prospects within your country of residence. Each case is examined individually and is accorded every consideration under the law.

CAUTION: Do not present false documents. Fraud or misrepresentation can result in permanent visa ineligibility. If confidentiality is a concern, you should bring your documents to the Kazakh Embassy/Consulate in a sealed envelope. The Kazakh Embassy/Consulate will not make your information available to anyone and will respect the confidentiality of your information.

You should bring the following documents to your interview. Original documents are always preferred over photocopies and you must bring these documents with you to the interview.

Business Visa

For a short stay in the Republic of Kazakhstan, foreign business partners may obtain single-entry business visas following categories:

  • B1 – for participation in the conference of forums, exhibitions, concerts and other cultural or scientific events; Validity: up to 90 days/Permitted term: up to 60 days.
  • B3 – for negotiations and conclusions of contracts/agreements, as well as for the founders or the Board of Directors; Validity: up to 90 days/Permitted term: up to 30 days.

Visa is issued based on invitation letter arranged by host party.

Citizens of countries that have a visa-free regime with the Republic of Kazakhstan for a set period can stay, with short-term business visit purposes without visa (download).

Useful links

  1. The Ministry of Foreign Affairs Republic of Kazakhstan (http://mfa.gov.kz/en/)
  2. Expat Centre (https://xpataifc.kz/)

Contact us

To contact Department of International Cooperation (DIC), please use contact information below:

Days: Monday – Friday
Time: 8.30am – 5.30pm
Phone: +7 (7172) 69-27-01; 
E-mail: cooperation@nu.edu.kz

The Department of International Cooperation is closed on weekends, Kazakhstani national holidays. If you have, specific questions on filling out visa application form or visa renewal, withdrawal or other visa issues. Please refer your questions to the Department of International Cooperation by e-mail at: cooperation@nu.edu.kz  or contact, if your question is not covered in our FAQs.

Frequently Asked Questions (FAQ)
Hidden content

General Information
The Nazarbayev University (NU) welcomes foreign citizens who come to Kazakhstan for study. Before applying for a visa, all applicants must be accepted to the study program. Once the acceptance letter is sent to the student, NU will provide the applicant with necessary approval documentation to be submitted when applying for a student visa.

All International students need a Student Visa (C9 category) to come to Kazakhstan. This type of visa is given for the period of one year and allows you to make multiple entries to Kazakhstan. Visa shall be renewed each year.

  • Immigration regulations may be liable to change on short notice; prospective visitors are advised to check on the current situation before departure http://mfa.gov.kz/en/
  • The passport and visa information listed in this profile applies to the holders of ordinary passports. Holders of diplomatic, official, special, and service passports are advised to note that special regulations may apply.

Graph. 1 Sequence of actions for visa obtaining

IMPORTANT NOTE: Upon arrival, all international students must register with the immigration authorities within 3 business days.

NON-COMPLIANCE WITH THE IMMIGRATION PROCEDURES MIGHT RESULT IN THE ADMINISTRATIVE FINES AND DEPORTATION TO THE COUNTRY OF ORIGIN. REPEATED VIOLATION MAY CAUSE SERIOUS LEGAL CONSEQUENCES.

How to apply for Letter of Invitation
PASSPORT

  • All visitors to Kazakhstan are required to have passports which validity should not expire earlier than 3 months from the visa expiration date and must contain at least 2 blank pages intended for visa and stamps.
  • Nationals of Kazakhstan who live abroad need passports that are valid at least 6 months beyond the date of entry.
  • If you are replacing an expired passport, please kindly provide the School HR manager with the newly issued passport along with the old expired passport for registration with the Migration Police. Keep in mind that it is in your best interest to provide us with the necessary documents as soon as possible to prevent any problems with registration.

 

The Department of International Cooperation (DIC) will submit the documents to the Migration Police as soon as the Agreement for Educational Services with Nazarbayev University is signed. Once the Letter of Invitation (LOI) is ready, its copy will be emailed to you. As soon as you receive your Letter of invitation, check to make sure all your personal information is correct. If any of the information on your letter of invitation does not match the information in your passport or is otherwise incorrect, please contact Department of international cooperation immediately.

STEP 1

To obtain Letter of Invitation (LOI) the following documents should be submitted by the international students to the school manager:

  • NU Visa Support Invitation Form (download);
  • Copy of passport (first page);
  • Copy of the document confirming the long-term stay (residence/work permit, long-term visitor/dependent visa with an official translation into Kazakh or Russian), if the invited party permanently resides and plans to apply for a visa out of the country of citizenship.

Visa Invitation issuance processing time: 5-7 business days.

STEP 2

Upon receipt of the invitation letter, the applicant submits all the documentation to the Kazakhstan’s Embassy/Consulate abroad where he/she plans to obtain a visa in person. It is solely personal responsibility of the applicant to double-check the list of the required documents posted on the official web site of the Kazakh Embassy/Consulate.

The following documents are usually required:

  • Copy of visa invitation letter;
  • Passport (valid for at least 6 months longer than the validity of the requested visa and have at least 2 blank pages to stamp the visa);
  • Copy of passport (first page)
  • Completed visa application form (available on the official web-site of the Kazakh Embassy/Consulate);
  • One (1) (3.5cmx4.5cm) photograph.
  • Visa fee

Visa issuance processing time: 5-business days

NOTE! Additional documents might be requested at the discretion of the council.

Supporting documents

Supporting documents are only one of many factors a consular officer will consider in your interview. Consular officers look at each application individually and consider professional, social, cultural and other factors during adjudication. Consular officers may look at your specific intentions, family situation, and your long-range plans and prospects within your country of residence. Each case is examined individually and is accorded every consideration under the law.

CAUTION: Do not present false documents. Fraud or misrepresentation can result in permanent visa ineligibility. If confidentiality is a concern, you should bring your documents to the Kazakh Embassy/Consulate in a sealed envelope. The Kazakh Embassy/Consulate will not make your information available to anyone and will respect the confidentiality of your information.

You should bring the following documents to your interview. Original documents are always preferred over photocopies and you must bring these documents with you to the interview.

Student visa renewal (for continuing students)
CAUTION: In order to renew your visa in the Republic of Kazakhstan before its expiration date, please provide the following documents to the Department of International Cooperation (DIC)  at least 30 (thirty) working days but not later than 14 (fourteen) working days before the expiry of the valid visa:

  • Passport;
  • Copy of passport (first page)
  • One (1) (3.5cmx4.5cm) photograph.
  • Completed visa application form (download)
  • Letter confirming that you are a student of Nazarbayev University
  • Visa fee (paid receipt in the bursars office)

NOTE! It is solely personal responsibility of the applicant to double-check the validity of passport and visa.

Visa Category Change

A visa can be changed from student visa C9 to work visa C3.

The change of the category is carried out by submitting documents to Department of International Cooperation (DIC) for the work visa С3, indicated in Work/Dependent visa column.

Visa Category Change processing time: 5-7-business days

Visa Cancellation

Documents to be submitted to Department of International Cooperation (DIC) for C9 visa cancellation:

  • Passport;
  • Signed contract on student withdrawal from Nazarbayev University

Visa Cancellation processing time: 3-5-business days

Notification/Registration at the Migration Police

The Department of international cooperation would like to remind of the existing requirement for all International students and their family members, as well as their visitors (relatives, friends, business visitors, etc.) to notify the Migration services of Nur-Sultan. Individuals who plan to stay in Nur-Sultan, on University provided living premises for a period longer than 3 business days upon arrival to Nur-Sultan shall report to the Department of international cooperation immediately upon their arrival along with the information on their current residential addresses in Nur-Sultan for the purposes of submitting Notification of arrival to the Migration Police.

  • Your passport needs to be registered in the Migration Police after every arrival to Kazakhstan, even if the validity dates of your visa cover the whole period of stay in Kazakhstan.
  • In case of any changes in the residential addresses in Nur-Sultan of the foreign staff, please promptly notify on these changes the School HR manager or the Department’s personnel.
  • Minors/dependents under 16 years of age are not required to register at the Migration Police. If your child is turning 16, please be kind to notify the Department of International Cooperation and provide us with a newly-issued passport of your dependent. 

PLEASE FAMILIARIZE YOURSELF WITH THE AMENDMENTS TO THE MIGRATION LEGISLATION OF THE REPUBLIC OF KAZAKHSTAN DATED JANUARY 09, 2020

  • Upon crossing the border migration cards will not be issued, everything is recorded electronically.  
  • The rules for registration for those citizens who came to work on the basis of an employment contract remain the same, except for the need to notify the migration police upon arrival within 3 business days.
  • At the moment, notification on arrival of foreign citizens must be issued to all foreigners, without exception, including citizens of countries of the Customs Union.
  • Documents for registration will not be accepted without due Notification of arrival.
  • Citizens of the Russian Federation, Armenia, Mongolia, Belarus, Georgia, Moldova, Ukraine, Kyrgyz Republic can stay up to 90 days for 180 days.  

 Registration processing time: 1-3 business days

Useful links

  1. The Ministry of Foreign Affairs Republic of Kazakhstan (http://mfa.gov.kz/en/)
  2. Expat Centre (https://xpataifc.kz/)

Contact us

To contact Department of International Cooperation (DIC), please use contact information below:

Days: Monday – Friday
Time: 8.30am – 5.30pm
Phone: +7 (7172) 69-27-01; 
E-mail: cooperation@nu.edu.kz

The Department of International Cooperation is closed on weekends, Kazakhstani national holidays. If you have, specific questions on filling out visa application form or visa renewal, withdrawal or other visa issues. Please refer your questions to the Department of International Cooperation by e-mail at: cooperation@nu.edu.kz  or contact, if your question is not covered in our FAQs.

Frequently Asked Questions (FAQ)

  • How early should I apply for my student visa?

    You are encouraged to apply for your student visa as soon as you have your Enrollment Form from NU. However, a student visa may be issued no more than 90 days prior to the start date mentioned on your Letter of Invitation.

     

  • Do all nonimmigrant visa applicants have to come to the Kazakh Embassy/Consulate for an interview?

    Yes, for all applicants. The applicants generally have to appear in person.

     

  • I have a nonimmigrant visa that will expire soon and I would like to renew it. Do I need to go through the whole visa application process again?

    Each nonimmigrant visa application is a separate process. You must apply in the normal manner, even if you had a visa before and even if your current nonimmigrant visa is still valid.

     

  • My passport has expired, but the KZ visa in it is still valid. Do I need to apply for a new visa?

    No. If your visa is valid and unmarked or undamaged, you can travel with your two passports together (old and new), if the purpose of your travel matches your current nonimmigrant visa. In addition, the name and other personal data must be the same in both passports (unless the name change was due to marriage), and both passports must be from the same country and of the same type.

     

  • If I do not have blank pages in the passport, but the KZ visa in it is still valid. Do I need to apply for a new visa? No. If your visa is valid and unmarked or undamaged, you can travel with your two passports together (old and new), if the purpose of your travel matches your current nonimmigrant visa. In addition, the name and other personal data must be the same in both passports (unless the name change was due to marriage), and both passports must be from the same country and of the same type.

     

  • I have dual citizenship. Which passport should I use to travel to the Republic of Kazakhstan?

    You can apply using whichever nationality you prefer, but you must disclose all nationalities to the Kazakh Embassy/Consulate on your application form. Dual citizens/nationals must enter and depart the Republic of Kazakhstan using only one passport.

     

  • How do I read and understand my visa?

    As soon as you receive your visa, check to make sure all your personal information printed on the visa is correct. If any of the information on your visa does not match the information in your passport or is otherwise incorrect, please contact the issuing authority (i.e. the Kazakh Embassy/Consulate) immediately.

Further information about interpreting your visa can be found at the Kazakh Embassy/Consulate.

Individual identification number (IIN) is a unique combination of 12 digits generated for an individual at the initial registration in the information-production system for the production of documents.

When does foreigner need to obtain IIN in Kazakhstan?

In accordance with Article 562 of the Tax Code of the Republic of Kazakhstan, foreigner must receive an IIN in the following cases:

  • Opening a current account in Kazakhstan resident banks;
  • Becomes a Kazakhstan tax resident (within 30 calendar days from the date of entry);
  • Receiving income from sources in the Republic of Kazakhstan, which is not subject to taxation at the source of payment;
  • Acquisition of property in Kazakhstan, which is subject to property tax, vehicle tax or land tax;

Documents to be submitted to Department of International cooperation for Individual identification number (IIN) issuance:

  • Application (download link below);
  • Data protection form (download)
  • Notarized copy of the passport along with translation into Kazakh or Russian;

The processing time is up to 3 (three) business days.

Application Form.pdf