Specialist of the Department of documentation support (maternity leave cover)

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Job title

 Specialist of the Department of documentation support (maternity leave cover)

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Key and functional tasks of the department

1.              to improve the forms and methods of work with documents in the University;

2.                    providing a unified procedure for documenting, organizing paperwork, creation and maintenance of information retrieval systems, monitoring the execution of documents and preparation of documents for transfer to the University archives;

3.                reduction of document flow volume in the University;

4.                development and implementation of new processes for working with documents and information based on the use of funds and organizational computing, including the ordering of documents and information indicators

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Key and functional tasks of the position

1.     reception and preprocessing of incoming documents;

2.     delivery/reception of documents to/from assistants of the University top-management, their distribution on performers, copying and mailing of documents;

3.     hander delivery of the University outgoing mail  to government bodies and the organizations around the city;

4.     Sending of outgoing correspondence by post service

5.     work with blanks (design, registration, output, caring out acts on their destruction);

6.     maintaining sheet of the accounting of working hours;

7.     implementation of technical translation on/to state/English languages;

8.     performance of others instructions of  University management or department director within the functions and powers

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Business trips

None

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Education

 Higher (humanity)

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Computer skills

·          to be able to work with the programs Microsoft Office, Nero Express, Fine Reader, Acrobat, and also experience with electronic document flow

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Desired professional experience (duration, sphere, and other details)

experience not less than 1 (one) year in the sphere of office-work and documenting in public and commercial administration bodies

 

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Professional knowledge and personal qualities

·          knowledge of the legislation in the field of documentation and records management

·          Ability to work in team or individually

·          Ability discreetly and diplomatically to interact with various people

·          Ability to observe administrative requirements accurately and according to fixed dates

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Proficiency in languages, including state language                        

English level (IELTS 5,5 minimum), knowledge of a state language in the volume necessary for execution of functional duties.

 

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Final date of CV submission

Before selection of required candidates